Document Control – Change Management Specialist

Position Summary:                                       

The Document Control/Change Management Specialist plays a vital role in driving the efficient implementation and maintenance of QMS through effective change management and document control practices. The position is responsible for ensuring accurate, timely, and streamlined documentation throughout the organization. Strong analytical skills and attention to detail will be crucial in facilitating smooth transitions during change initiatives while upholding the integrity and accessibility of vital documents. 

Essential Duties and Responsibilities:

• Oversees the entire document lifecycle, managing the creation, review, approval, revision, and distribution of all QMS and Engineering documents.
•  Controls the numbering, sorting, filing, storing and retrieval of both electronic and hard copy documents produced by technical teams, projects or departments.
• Issues controlled copies of documents and maintains master lists to track revisions and distribution.
•  Maintains electronic and paper copies of controlled documents and records.
• Assures current revisions of external documents. 
• Performs regular audits of documentation and recordkeeping practices to identify and address any discrepancies.
• Maintains and files raw material certificates of conformance.
• Creates quality related documents as required by customer.
• Identifies and analyzes potential changes, collaborates with stakeholders to identify opportunities within the QMS, assesses potential impacts, and develops comprehensive change plans.
• Designs clear and concise transition protocols to ensure smooth adoption of new procedures and policies. 
• Monitors and evaluates change performance, tracks progress, identifies and addresses roadblocks, and measures the effectiveness of implemented changes to optimize future initiatives. 
• Creates, maintains, and updates Bills of Material (BOMs) in Oracle
• Tracks and manages BOM changes through a change control process.
• Collaborates with cross-functional teams to resolve BOM-related issues and implements changes in a timely and efficient manner.
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Education/Skills/Experience 

• Two-year degree and/or equivalent experience in Quality/Change Management
• Solid understanding of ISO-based QMS and document control principles
• Experience with change management methodologies and implementation strategies.
• Proven ability to write clear, concise, and accurate procedures and work instructions.
• Proficiency in MS Office Suite and document management software
• Strong analytical and problem-solving skills with exceptional attention to detail. 
• Excellent communication, interpersonal, and organizational skills. 
•  Demonstrated ability to adapt to change and thrive in a fast-paced environment.
•  ISO auditing experience, preferred.

Physical Demands and Work Environment 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to talk or hear. The employee is frequently required to stand. The employee is occasionally required to use hands to finger, handle, or feel and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is frequently exposed to moving mechanical parts. The employee is occasionally exposed to fumes or airborne particles.