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Assistant Manager, Payroll Office

Company Name
Rhode Island College
Remote Position
No
Job Type
Full Time
Location
Providence, RI
Posting Number NC00722
Benefits Eligible? Yes
Section Administration & Finance
Number of Positions Available 1
Anticipated Start Date or Semester  
Posting Date 02/13/2025
Position Status continuing
Union Status PSA
End of Temporary or Limited Position  
Priority given to applicants who apply by  
Closing Date  
Open Until Filled Yes
Special Instructions/Information for Applicants  

Posting Details

Classification Information

Salary Grade / Rank 12NC
Proposed Starting Salary Range 70,000
Benefits Full-time employee benefits include:

Comprehensive Health Benefits and Rewards for Wellness Incentives
Generous Paid Time Off
Family/Parental Leave
Tuition Waivers at RIC, CCRI & URI
Retirement Plan
Long-term Disability Coverage
Variety of voluntary add-on’s


For a complete listing, visit:
http://www.employeebenefits.ri.gov/benefits/new/index.php
FLSA Exempt
Branch of Service non-classified
AA / ADA Statement As an Affirmative Action/Equal Opportunity institution that values and is committed to inclusion and to expanding the diversity of its faculty and staff, the College invites members of protected classes, including minorities and persons with disabilities, to identify themselves as such at the time of application.

Position Information

 

Position Title Assistant Manager, Payroll Office
Career Ladder Eligible? No
Career Ladder Path n/a
Department Name Payroll Office
Full Time / Part Time full-time
Scheduled Work Week / Hours / Area 35 hours/week.
Academic or Calendar Year calendar
Number of Employees Supervised 1-4
Position Overview Rhode Island College is a regional comprehensive public college that serves approximately 6,400 undergraduate, graduate and doctoral students through its five schools: the Faculty of Arts and Sciences, the Feinstein School of Education and Human Development, the School of Business, the School of Nursing and the School of Social Work. Established in 1854, we are Rhode Island’s first public institution of higher education. The college is located on a beautiful 180-acre suburban campus in the vibrant city of Providence, and has satellite locations at the Rhode Island Nursing Education Center in Providence’s Innovation District and the Rhode Island College Workforce Development Hub in Central Falls, RI. We are known throughout the Northeast for high-quality academic programs, small class sizes, personalized, hands-on learning experiences, world-class faculty, and high value compared to other four-year institutions
Primary Purpose Supervise the daily operations and functions of a payroll office including, but not limited to, internal payroll, payroll accounting, payroll distribution and payroll adjustments.
Essential Duties
  • Communicate with staff in the State Payroll, State Personnel, college Human Resources, Accounting and Financial Aid Offices on a daily basis or as necessary to resolve operational or production items. Work closely with Human Resources technical staff to address issues related to hiring functions directly effecting the bi-weekly payroll process. Works with Payroll Manager regarding payroll matters with the campus community and various State offices regarding operational issues. Provide general assistance to employees regarding payroll policies and procedures.
  • Work in conjunction with the payroll manager to process and maintain all state biweekly payrolls for the college, including time entry, new hire adjustments, pay changes, leaves of absence, employee separations, leave balances and other employee transactions.
  • Supervise the overall flow of internal payroll data (student, temporary employees and instructional) through the college’s internal payroll system to insure accuracy, timeliness and adherence to established college, State and Federal policies and procedures.
  • Assist the Payroll Manager in the maintenance of the Time and Labor module for non-classified employees, including, but not limited to, the review of all new employee records to confirm proper Human Resources and Payroll set-up, enroll and maintain time-reporter configurations, assignment of comp time plans, manage comp time plans for payouts and extensions, and assist with leave accrual processing and subsequent review.
  • Provide direction and instruction to both payroll employees and campus users in the maintenance and use of integrated Human Resources/Payroll systems.
  • Coordinate with Accounting to process overload and adjunct payroll contracts; monitor faculty workload for changes; communicate any discrepancies to academic deans and chairs; perform appropriate adjustments to payroll contract.
  • Provide support to ensure the administrative payroll system’s internal payroll application is working effectively, participate as functional user in testing for upgrades, updates and implementation of new functionality.
  • Participate in the testing and implementation of computer system enhancements to both the state’s mainframe system and the College’s payroll software.
  • Assist with the reconciliation of payroll accounting data.
  • Support Payroll Manager with third-party vendors for all direct deposit activities and funding of student and instructional payrolls. Assist campus community with activation of cards, selections of payments preference and any other interaction required.
  • Perform a variety of administrative duties to deliver payroll-related objectives according to established deadlines, policies, procedures, and regulatory/legal requirements. Ensure that various time constraints and schedules are met utilizing available resources in the most efficient manner possible. Train newly hired staff members and maintain training manuals of processes for future reference.
  • Participate in the production, reconciliation and distribution of W-2s at calendar year end.
  • Assist with the review and correct wage verification request for pensions, financial institutions, state disability claims, and garnishment inquiries. Ensure the prompt and accurate response to such requests.
  • Supervise payroll staff in the performance of the above stated tasks and duties.
  • In temporary absence of Payroll Manager, responsible for the complete processing of all internal payrolls through the college’s administrative system.
Occasional Duties
  • Perform other duties as required.
Required Skills, Knowledge, and Abilities
  • Thorough knowledge of payroll principles
  • Attentiveness to detail and accuracy are imperative
  • Ability to manage confidential material
  • Ability to multi-task and function between various technical platforms
  • Comprehensive level computer skills, including Microsoft Word, Excel, working within college-wide enterprise system, and e-mail proficiency
Required Qualifications
  • Bachelor’s degree in Business Administration, Accounting, Finance or related field.
  • At least two (2) years of experience in a business or financial environment with a concentration in payroll.
Preferred Qualifications
  • Experience in a college or university setting.
  • Experience with PeopleSoft/Oracle or similar ERP systems.
Environmental Conditions The employee is not exposed to known adverse environment conditions.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have an earned bachelor's degree?
    • yes
    • no
  2. * Do you have at least two (2) years of professional experience within a payroll environment as well as demonstrated training and/or supervisory experience?
    • Yes
    • No

Applicant Documents

Required Documents

  1. Resume
  2. Cover Letter

Optional Documents

Application Email/URL
https://employment.ric.edu/postings/8783